Graduate School Commencement Exercises
Thursday, May 17, 2018, 9:30 a.m.
Gilliam Concert Hall of Murphy Fine Arts Center
Graduate School Commencement Exercises
Thursday, May 17, 2018, 9:30 a.m.
Gilliam Concert Hall of Murphy Fine Arts Center
Congratulations, Prospective Graduate
Preparations are now underway for the Morgan State University May 2018 Graduate Commencement Exercise that will be held on Thursday, May 17, 2018. Graduate Exercise for graduate students will begin at 9:30 a.m. We are providing this important information to help make your Commencement an enjoyable and memorable one. Please review the material and share appropriate portions of it with family and expected guests. We are looking forward to seeing you on May 17, 2018. We wish you a happy day; you have earned it!
Guest Admit Tickets Required
Guests attending the Graduate School Commencement Exercises are required to have Guest Admit Tickets. Each graduate student who is certified for graduation will be given six (6) Guest Admit Tickets to distribute to their guests. Every person must have a ticket regardless of age (this includes infants & children). The Guest Admit Tickets will be issued at the end of Rehearsal on Wednesday, May 16, 2018. Guest must present the Guest Admit Ticket for scanning in order to be admitted to the Gilliam Concert Hall for the ceremony. Ticket scanning provides the University with quick and accurate attendance figures and controls holders fraudulent, duplicate, or invalid tickets from entering the Concert Hall.
These Guest Admit Tickets are valid only for the Graduate School Commencement Exercise on that date. They are not valid for the Undergraduate Commencement Exercise on Saturday, May 19, 2018.
All guests without Guest Admit Tickets may view the ceremony in the satellite location: the Recital Hall in the Murphy Fine Arts Center. No Guest Admit Tickets are required at the satellite location.
Graduate Students who graduated on Thursday, May 17, 2018, may be a part of the procession on Saturday, May 19, 2018, Undergraduate Commencement Exercises in Hughes Memorial Stadium. The President will acknowledge the graduate students en masse since they were already awarded their degree on Thursday at the Graduate School Ceremony. No individual graduate student names will be called nor will graduate students walk across the stage at the Saturday, Undergraduate Ceremony.
If the Undergraduate exercises on Saturday are held in Hill Field House under the Inclement Weather Plan, graduate students may attend either the morning ceremony or the afternoon ceremony that corresponds to the college/school in which their discipline is located. Graduate students will not receive Guest Admit Tickets to give to their guests under the Inclement Weather Plan and their guests may not use the Guest Admit Tickets that were issued for the Thursday, May 17, 2018, Graduate School Commencement Exercises.
GRADUATION APPLICATION DEADLINE
As announced, the published deadline date for applying for May 2018 Graduation is February 24, 2018. Students should file for graduation online, as instructed by the emails sent to them by the Office of the Registrar.
If students applied for graduation in a previous term but did not meet the requirements to graduate, they should not re-apply in Websis, as they will be charged the $75.00 Graduation Fee again. Students should contact the Office of the Registrar by sending an email to — firstname.lastname@example.org — and request to have their application moved forward to the next term of completion for graduation requirements.
Students who are permitted to submit late applications for graduation (after the February 24, 2018 deadline) do so with the understanding and the agreement they may not be certified for graduation in time for the Commencement Exercises on May 17, 2018, and their names will not appear in the May 2018 Commencement Exercises program booklet.
The policy of Morgan State University states only persons who have applied for graduation by the published deadline and have completed ALL academic and financial requirements for graduation may participate in the Commencement Exercises. There are no exceptions to this rule! In addition, participation in the Commencement Exercises, receipt of graduation invitations, the appearance of names in the printed program, or receipt of this information packet will not be considered evidence of graduation.
GRADUATION ANNOUNCEMENTS, ACADEMIC REGALIA, ETC.
Personalized graduation announcements, with student’s name and major, will be available to order by phone at 1-800-854-7464 or via the web at www.jostens.com.
The official regalia for graduates is no longer black. Please make sure you purchase the new blue regalia from the Morgan State University Bookstore in the University Student Center.
Academic regalia for Masters Candidates is sold in sets only. This include the cap, gown, hood, and tassel. The price for purchase of Master’s regalia is $139.98. Distribution of Masters Regalia will begin during the Spring 2018 Grad Fest; a special appreciation event for all graduates. Grad Fest will be held on Wednesday, March 28, 2018 and Thursday, March 29, 2018 from 10:00 a.m. to 5:00 p.m. A picture ID is required to pick-up all regalia.
All Doctoral Regalia is available for purchase or rent. It must be ordered online at Josten’s website www.jostens.com. The price to buy doctoral regalia is $800. The price to rent is $200. Both rental and purchased regalia orders must be placed by Monday, February 26, 2018 for a timely delivery.
For questions about regalia or announcements, please call 443-885-3075.
Graduation Portraits are available for all undergraduate and graduate students. Photo Magic Photography will have appointments between March 12, 2018 to March 21, 2018. They will return on April 16, 2018 and conclude appointments on May 12, 2018.
The Graduation Fee for all candidates is $75.00. Students’ TOTAL accounts, including any tuition, fees, and fines, MUST be settled in full on or before April 9, 2018. All payments accepted are cash, certified check, credit card, or money order—no personal checks. If any charges are reported to the Bursar’s Office, Montebello 124A, after April 9, 2018, students will be notified that payment must be made immediately. Students should make certified checks or money orders for the amount due payable to Morgan State University. NO PERSONAL CHECKS WILL BE ACCEPTED. If additional information is needed, call the Bursar at: 443-885-3108.
NDSL/Perkins Loan Exit Interview
All students who received NDSL/Perkins Loans must report to the Bursar’s Office (Montebello 124-A) for their exit interviews between April 9 – April 26, 2018 from 10:00 a.m. to 12:00 noon and 2:00 p.m. to 4:00 p.m. All other exit interviews will be scheduled with the NDSL Coordinator by appointment at 443-885-3010 or 3189, or by e-mail at email@example.com.
Federal Education Loan/Federal Direct Loan Programs (Subsidized/Unsubsidized STAFFORD)
All students who received Subsidized/Unsubsidized Stafford Loans must complete the required Loan Exit Interview online at https://studentloans.gov prior to the last day of classes for the Spring 2018 semester. Students should contact the Loan Department with any questions or concerns at firstname.lastname@example.org or via telephone at 443-885-3637.
Final examinations for graduation candidates be given April 30, 2018 – May 5, 2018. Students who have not met all academic requirements by May 15, 2018 will not be certified in time for graduation.
CERTIFICATION FOR GRADUATION
Only students who have been officially certified for graduation by the Office of the Registrar may participate in the Commencement Exercises.
Two steps toward participating in May 2018 Commencement: Once all requirements for the degree have been met, there are two final steps toward participating in the May 2018 Commencement Exercises:
Step 1: Official Notification of Certification
Requirements for Graduation Not Met: If students are notified by the Office of the Registrar that they have not been certified for graduation and believe this is an error, they should contact their graduation coordinator or academic advisor immediately to determine what requirements remain unfulfilled prior to May 17, 2018.
Students who are not certified after contacting the individuals noted above, may contact the Office of the Registrar at email@example.com to determine whether their names have been added to the list of certified students. However, they should not wait until Rehearsal Day to do so. The School of Graduate Studies is located in McKeldin Center, Room 310, 443.885.3185.
Step 2: Picking up Certification, Guest Admit Tickets and Other Material at Rehearsal
Once students have determined they have been certified to graduate and to participate in the Commencement Exercises, they are authorized to attend Graduation Rehearsal.
All students who have been certified for graduation MUST attend and participate in the Graduation Rehearsal. They should report for Rehearsal promptly at the following times and locations:
Graduate Degree (Doctorate and Master’s Degree) Recipients: Candidates for the doctorate and the master’s degree will rehearse on Wednesday, May 16, 2018, promptly at 5:00 p.m. in the Murphy Fine Arts Center. Light fare will be served beginning at 4pm prior to the start of rehearsal. Please be on time.
Students will be instructed by the Chief Marshal, Associate Marshals and Deans on protocol and procedures for being awarded the degree and about conduct during the Commencement Exercises.
CLASS PHOTO AT GRADUATION REHEARSAL
Immediately following graduation rehearsal for graduate students at 5:00 p.m. in Murphy Fine Arts, graduates will pose for the official Class of May 2018 photographs. For this purpose, students must bring their caps, gowns and hoods and must be dressed in appropriate attire for posing for the Class Photo after the rehearsal. Proper attire includes white shirt and tie and dress shoes for gentlemen and appropriate collar and dress shoes for ladies.
At the end of Rehearsal, after posing for the Class Photo, students will report to the designated locations for their college/school to pick up their Certification Cards, Guest Admit Tickets and Verification of Participation Card.
Certification Cards: Each student will be issued one (1) Certification Card. Only that student may use the Certification Card issued to participate in Graduation Exercises on Wednesday May 16, 2018. The Certification Card will bear the student’s name and discipline (and honors, if earned) and a special code that prevents duplication of the card. Once the student receives the card, he/she should secure it in a safe place. A student cannot be admitted to participate in the Graduation Exercises on Saturday without the Certification Card.
Verification of Participation in Commencement Cards:
Graduating students will be issued Verification of Participation in Commencement Cards at the end of Rehearsal. Students should (1) fill out the cards prior to Commencement Exercises and (2) bring them with you on the day of graduation. The cards will be collected by ushers as you leave the stadium to verify attendance and participation in the Recessional.
All graduates must wear the cap, gown, and hood prescribed by the University and purchased at the Morgan Bookstore. All graduates should wear dark clothing and jewelry that will not interfere with hooding. All graduates should wear proper attire. ROTC cadets who are commissioned in May will wear Dress Blues. Graduation attire should not be removed at any point during the Ceremony, except removal of caps during invocation, the singing of anthems and the Alma Mater, and benediction.
ASSEMBLY OF GRADUATES
Graduates will assemble at 8:30 a.m. in the Murphy Fine Arts Center. They will, with the assistance of Marshals, assemble by college/school:
Students should look for the banner identifying their academic unit.
Once the students have assembled, the marshals will lead them down the procession route in the Murphy Fine Arts Center. Upon reaching their seats, they will remain standing, facing the stage, until the Chief University Marshal turns the Exercises over to the President and the President instructs them to be seated.
CONFERRING OF DEGREES
The President will award degrees en masse according to degree level and academic unit. Afterwards, certified graduates will walk across the stage individually, as their names are called, to receive their diploma tubes. Graduates will present their Certification Card to the reader when they approach the top of the stage. When the reader calls their names, they will proceed across the stage rapidly, without delay, in an orderly and dignified manner suitable for the occasion, to receive their diploma tube from the Dean, shake the President’s hand and be photographed, and exit the opposite side of the stage. Upon returning to their seats, graduates must remain seated and depart together during the Recession from the Murphy Fine Arts Center.
PHOTOGRAPHS OF GRADUATES
Graduates will be photographed individually as they walk across the stage and shake the hand of the President. Graduates will be contacted by the professional photographer to make arrangements for purchases.
REMAINING FOR DURATION OF COMMENCEMENT EXERCISES
All graduates must remain until the end of the Commencement Exercises and participate in the Recessional in order to have their diplomas automatically mailed to them.
At the end of Graduation Rehearsal, on the day before the Commencement Exercises, graduates will be given Verification of Participation Cards. They should fill out those cards and bring them to the Commencement Exercises on graduation day. During the Recessional at the end of the Commencement Exercises, as they leave the arena, they will hand their completed Verification of Participation Cards to the ushers at the exit station, thereby authorizing the University to mail their diplomas automatically.
Graduates who do not remain until the end of the Commencement Exercises and submit their Verification of Participation in Commencement and Diploma Release Forms may email firstname.lastname@example.org to confirm their attendance. Diplomas will be mailed to those students.
Students who complete requirements during the summer of 2018 may apply to participate in the December 2018 Commencement Exercises.