Undergraduate Commencement Exercises
Saturday, May 20, 017
Hughes Memorial Stadium
Undergraduate Commencement Exercises
Saturday, May 20, 017
Hughes Memorial Stadium
Congratulations, Prospective Graduate
Preparations are now underway for the May 2017 Commencement Exercises for Morgan State University on Saturday, May 20, 2017. Commencement Exercises for undergraduate students will begin at 9:30 a.m. (Please see plans for inclement weather). We are providing this important information to help make your Commencement an enjoyable and memorable one. Please review the material and share appropriate portions of it with family and expected guests. We are looking forward to seeing you on May 20, 2017. We wish you a happy day; you have earned it!
Fair Weather Plan
No Guest Admit Tickets Required
In case of fair weather (including light mist or light rain), the Undergraduate Commencement Exercises will be held in Hughes Memorial Stadium. No Guest Admit Tickets are required to attend the Undergraduate Commencement Exercises held in Hughes Stadium.
Inclement Weather Plan
In case of severe or inclement weather on Saturday, May 20, 2017, the University will relocate the Undergraduate Commencement Exercises from Hughes Memorial Stadium to Hill Field House and will hold two ceremonies on that day, with college/schools divided into morning and afternoon ceremonies, according to the following scheme:
Morning Commencement Exercises: 9:30 a.m., Hill Field House
Afternoon Commencement Exercises: 1:30 p.m., Hill Field House
Guest Admit Tickets Required
Guest attending the Undergraduate Commencement Exercises under the Inclement Weather Plan will be required to have Guest Admit Tickets in order to enter Hill Field House. Each undergraduate student who is certified for graduation will be given six (6) Guest Admit Tickets to distribute to their guests. Those Guest Admit Tickets will be issued at the end of Rehearsal on Friday, May 19, 2017. Guest must present those Guest Admit Tickets for scanning in order to be admitted to Hill Field House for the exercises. Ticket scanning provides the University with quick and accurate attendance figures and controls fraudulent, duplicate, or invalid tickets from entering the Field House.
Graduate students who were graduated on Thursday, May 18, 2017, may attend and participate in the Saturday, May 20, 2017, Undergraduate Commencement Exercises. However, if the exercises are held in Hill Field House under the Inclement Weather Plan, they may attend the ceremony and should attend either the morning exercises or the afternoon exercises that correspond to the college/school in which their discipline is located. They will not receive Guest Admit Tickets to give to their guests under the Inclement Weather Plan; and their guests may not use the Guest Admit Tickets that they were issued for the Thursday, May 18, 2017, Graduate Commencement Exercises.
Guest without Guest Admit Tickets may view the ceremony at satellite locations in Murphy Fine Arts Center. Guest Admit Tickets are not required at the satellite locations.
GRADUATION APPLICATION DEADLINE
As announced previously, the deadline for applying for May 2017 Graduation was February 24, 2017. Students should have filed for graduation online, as instructed by the emails sent to them from the Office of Records & Registration.
If students applied for December 2016 Graduation but did not meet the requirements to graduate, they should not reapply in Websis, as they will be charged the Graduation Fee again. Students should contact the Office of Records and Registration via email@example.com and request that their application be moved forward to the next date of expected graduation.
Students who submit late applications for graduation (after the February 24, 2017 deadline) do so with the understanding and the agreement they may not be certified for graduation in time for the Commencement Exercises on May 20, 2017, and their names will not appear in the May 2017 Graduation Exercises program booklet.
The policy of Morgan State University is that only persons who have applied for graduation by the published deadline and have completed ALL academic and financial requirements for graduation will participate in the Commencement Exercises. There are no exceptions to this rule! In addition, participation in the Commencement Exercises, receipt of graduation invitations, the appearance of names in the printed program, or receipt of this information packet will not be considered evidence of graduation.
GRADUATION ANNOUNCEMENTS, ACADEMIC REGALIA, ETC.
Generic graduation announcements will be available in the Morgan Bookstore beginning March 30, 2017, at a cost of $19.98 for a package of ten. (NOTE: Packages will not be broken.) Personalized announcements are available at 1-800-854-7464 or via the web site at www.jostens.com.
Academic regalia is sold in sets only which include the cap, gown, hood, and tassel. Distribution of undergraduate and master’s regalia will begin during the Spring 2017 Grad Fest; the Bookstore’s appreciation event for all graduates. GradFest will be held on Thursday, March 30, 2017 and Friday, March 31, 2017 from 10:00 a.m. – 4:00 p.m. A picture ID will be required for pick-up of caps & gowns.
Please make sure you purchase the NEW Sesquicentennial blue regalia from the Morgan Bookstore. The official regalia for students in the Morgan Bookstore for Commencement Exercises is no longer black.
The Morgan Bookstore will be open during undergraduate Rehearsal Day, Friday, May 19, 2017 from 8:30 a.m. to 6:00 p.m. A class ring representative will also be available during Rehearsal from 10:00 a.m. – 2:00 p.m. The Morgan Bookstore will be open on Commencement Day, Saturday, May 20, from 8:30 a.m. until 2:00 p.m.
For questions about regalia or announcements, please telephone the store at 443-885-3075.
The Graduation Fee for all candidates is $75.00. Students’ TOTAL accounts, including any tuition, fees, and fines, MUST be settled in full on or before April 10, 2017. All payments accepted are cash, certified check, credit card, or money order—no personal checks. If any charges are reported to the Bursar’s Office, Montebello 124A, after April 10, 2017, students will be notified that payment must be made immediately. Students should make certified checks or money orders for the amount due payable to Morgan State University. NO PERSONAL CHECKS WILL BE ACCEPTED. If additional information is needed, call the Bursar at: 443-885-3108.
NDSL/Perkins Loan Exit Interview
All students who received NDSL/Perkins Loans must report to the Bursar’s Office (Montebello 124-A) for their exit interviews between April 10 – April 27, 2017 from 10:00 a.m. to 12:00 noon and 2:00 p.m. to 4:00 p.m. All other exit interviews will be scheduled with the NDSL Coordinator by appointment at 443-885-3010 or 3189, or by e-mail at firstname.lastname@example.org.
Federal Education Loan/Federal Direct Loan Programs (Subsidized/Unsubsidized STAFFORD)
All students who received Subsidized/Unsubsidized Stafford Loans must complete the required Loan Exit Interview online at www.studentloans.gov prior to the last day of classes for the Spring 2017 semester. Students should contact the Loan Department with any questions or concerns: 443-885-3637.
Final examinations for graduating seniors will be given on May 1 – 6, 2017. Students who have not met all academic requirements by May 18, 2017 will not be certified in time for graduation.
CERTIFICATION FOR GRADUATION
Only students who have been officially certified for graduation by the Office of Records and Registration may participate in the Commencement Exercises.
Two steps toward participating in May 2017 Commencement: Once all requirements for the degree have been met, there are two final steps toward participating in the May 2017 Commencement Exercises:
1. Determining that you have been officially certified academically for graduation and
2. Picking up your certification card/permit and other materials to participate in graduation.
Step 1: Official Notification of Certification
The Office of Records and Registration will certify students academically for graduation and grant them permission to participate in the Commencement Exercises. The Office will notify students of their certification via Morgan email. No certifications will take place on the day of Rehearsal or the day of Commencement.
Determining Requirements for Graduation Not Met: If students are informed by the Office of Records and Registration that they have not been certified for graduation, they should report immediately to the appropriate college/school location to determine what requirements remain unfulfilled, at the following locations, before May 19, 2017:
The College of Liberal Arts
Dean’s Student Services Office
206 Holmes Hall
The School of Architecture and Planning
104 CBEIS Building
The School of Business and Management
Student Services Office
Morgan Business Center, Room 407
The School of Community Health and Policy
Student Services Office, Jenkins 105
8:30 a.m. to 4:00 p.m.
The School of Computer, Mathematical and Natural Sciences
200 Dixon Research Center
The School of Education and Urban Studies
School of Engineering
206 Mitchell Building
The School of Global Journalism and Communication
The School of Social Work
BSW Department Office
Students who have not been certified when they first contact the offices noted above should remain in contact with the Office of Records and Registration to determine whether their names have been added to the list of certified students. However, they should not wait until the last minute, to do so.
Step 2: Picking up Certification, Guest Admit Tickets and Other Material at Rehearsal
Once students have determined that they have been certified to graduate and to participate in the Commencement Exercises, they are authorized to attend Graduation Rehearsal.
All graduating students must attend the Graduation Rehearsal
Rehearsal for undergraduate students (those receiving the bachelor’s degree) will be at 9:00 a.m. on Friday, May 19, 2017 in Hill Field House.
At the end of Rehearsal, after posing for the Class Photo, students will report to the designated locations for their college/school to pick up their Certification Cards, Guest Admit Tickets and Verification of Participation Card.
Certification Cards: Each student will be issued one (1) Certification Card. Only that student may use the Certification Card issued to participate in Commencement Exercises on Saturday, May 20, 2017. The Certification Card will bear the student’s name and discipline (and honors, if earned) and a special code that prevents duplication of the card. Once the students receive the card, they should secure it in a safe place. A student cannot be admitted to participate in the Commencement Exercises on Friday without the Certification Card.
Verification of Participation in Commencement Cards:
Graduating students will be issued Verification of Participation in Commencement Cards at the end of Rehearsal. Students should (1) fill out the cards prior to Commencement Exercises and (2) bring them with you on the day of graduation. The cards will be collected by ushers as you leave the stadium to verify attendance and participation in the Recessional.
After students have completed these two steps, they will be prepared to report, at 8:30 am, for the Commencement Exercises on Saturday morning, May 20, 2017.
All students who have been certified for graduation and plan to attend the Commencement Exercises MUST attend and participate in the Graduation Rehearsal. They should report for Rehearsal promptly at the following times and locations:
Undergraduate Degree (Bachelor’s Degree) Recipients:
Candidates for the bachelor’s degree will rehearse on Friday, May 19, 2017, at 9:00 a.m. in Hill Field House.
Students will be instructed by the Chief Marshal, by the Associate Marshals and by the Deans on protocol and procedures for being awarded the degree and about conduct during the Commencement Exercises.
Students must bring their caps, gowns, and hoods to the rehearsal for the class picture.
CLASS PHOTO AT GRADUATION REHEARSAL
Immediately following graduation rehearsal for students at 9:00 a.m. in Hill Field House, students will pose for the official Class of May 2017 photograph. For this purpose, students must bring their caps, gowns and hoods and must be dressed in appropriate attire to pose for the Class Photo at the end of rehearsal. Proper attire is required.
All graduates must wear the cap, gown, and hood prescribed by the University and purchased at the Morgan Bookstore. All graduates should wear dark clothing and jewelry that will not interfere with hooding. All graduates should wear proper attire. ROTC cadets who are commissioned in May will wear Dress Blues. Graduation attire should not be removed at any point during the Exercises, except removal of caps during invocation, the singing of anthems and the Alma Mater, and benediction.
ASSEMBLY OF GRADUATES
Students will assemble at 8:30 a.m. on the Academic Quad in front of Holmes Hall and the Welcome Bridge. They will, with the assistance of marshals, assemble by college/school:
• College of Liberal Arts
• School of Architecture and Planning
• Graves School of Business and Management
• School of Community Health and Policy
• School of Computer, Mathematical and Natural Sciences
• School of Education and Urban Studies
• School of Engineering
• School of Global Journalism and Communication
• School of Social Work
Students should look for the banner identifying their academic unit.
Once the students have assembled, the marshals will lead them down the procession route to Hughes Memorial Stadium. Upon reaching their seats, they will remain standing, facing the stage, until the Chief University Marshal turns the Exercises over to the President and the President instructs them to be seated.
CONFERRING OF DEGREES
The President will award degrees en masse according to degree level and academic unit. Afterwards, certified graduates will walk across the stage individually, as their names are called, to receive their diploma tubes. Graduates will present their Certification Card to the reader when they approach the top of the stage. When the reader calls their names, they will proceed across the stage rapidly, without delay, in an orderly and dignified manner suitable for the occasion, to receive their diploma tube from the Dean, shake the President’s hand and be photographed, and exit the opposite side of the stage. Upon returning to their seats, students must remain seated and depart together as a class during the Recessional.
PHOTOGRAPHS OF GRADUATES
Graduates will be photographed individually as they walk across the stage to shake the hand of the President. Graduates will be contacted by the professional photographer to make arrangements to purchase the photographs.
GRADUATION WITH HONORS
In order to be considered for honors, candidates must have earned a minimum of sixty (60) semester credits at Morgan; must have a cumulative grade point average of at least 3.4; and must not have been sanctioned by the student’s Dean or by the Provost for violating the University’s Policy on Academic Dishonesty. Candidates for graduation should note that the honors announced and/or published at commencement do not include the final semester grades; therefore, the level of honor may change once the final grade audit is completed by the Registrar.
REMAINING FOR DURATION OF COMMENCEMENT EXERCISES
All graduates must remain until the end of the Commencement Exercises and participate in the Recessional in order to have their diplomas automatically mailed to them.
At the end of Graduation Rehearsal, on the day before the Commencement Exercises, graduates will be given Verification of Participation in Commencement Cards. They should fill out those cards and bring them to the Commencement Exercises on graduation day. During the Recessional at the end of the Commencement Exercises, as they leave the stadium, they will hand their completed Verification of Participation in Commencement Cards to the ushers at the exit station, thereby authorizing the University to mail their diplomas automatically.
Graduates who do not remain until the end of the Commencement Exercises and submit their Verification of Participation in Commencement and Diploma Release Forms will contact the Office of Records and Registration at the beginning of the next semester to arrange to pick up their diplomas or have their diplomas mailed to them.
Actual diplomas will be mailed directly to students and will arrive four to six weeks after they are ordered following Commencement after final academic and financial clearance. Students must ensure that the Office of Records and Registration has the CORRECT address where they want their diplomas to be mailed. Students must remain for the entire Commencement Exercises in order to submit forms that ensure the automatic mailing of their diplomas.
RE-APPLYING FOR GRADUATION
If students are unsuccessful in meeting graduation requirements for the Class of May 2017, they should contact the Graduation Team to request that their application be rolled forward for a future term by the published deadline. This deadline applies to all students who complete requirements after May 2017 Commencement or in the summer of 2017. THEY MUST MEET BOTH FINANCIAL AND ACADEMIC REQUIREMENTS.
Students who complete requirements during the summer of 2017 may apply to participate in the December 2017 Commencement Exercises.