Undergraduate Commencement Exercises
Saturday, May 19, 2018
Hughes Memorial Stadium
Undergraduate Commencement Exercises
Saturday, May 19, 2018
Hughes Memorial Stadium
Congratulations, Prospective Graduate
Preparations are now underway for the Morgan State University May 2018 Commencement Exercises for Morgan State University on Saturday, May 19, 2018. Commencement Exercises for undergraduate students will begin promptly at 9:30 a.m. (Please see plans for inclement weather). We are providing this important information to help make your graduation an enjoyable and memorable one. Please review the material and share appropriate portions with family and invited guests. We look forward to seeing you on May 19, 2018. We wish you a happy day; you have earned it!
Fair Weather Plan
No Guest Admit Tickets Required
In case of fair weather (including light mist or light rain), the Undergraduate Commencement Exercises will be held in Hughes Memorial Stadium. No Guest Admit Tickets are required to attend the Undergraduate Commencement Exercises held in Hughes Stadium.
Inclement Weather Plan
In the event of severe weather conditions (thunderstorm, strong winds, etc.), the University will not hold its Saturday, May 19, 2018, Commencement Exercises in Hughes Memorial Stadium, as planned. Instead of one ceremony, it will hold two separate Commencement Exercises in the Hill Field House, one in the morning for the first group of schools and one in the afternoon for the second group of schools, according to the following plan:
9:30 a.m. — Morning Commencement Exercises (Hill Field House)
• James H. Gilliam College of Liberal Arts
• School of Community Health and Policy
• School of Computer, Mathematical and Natural Sciences
• School of Education and Urban Studies
• School of Social Work
4:00 p.m. — Afternoon Commencement Exercises (Hill Field House)
• School of Architecture and Planning
• Earl G. Graves School of Business and Management
• School of Engineering
• School of Global Journalism and Communication
Guest Tickets for admission to Hill Field House will be required under the Severe Weather Plan, and all graduating students will be issued seven (7) Guest Tickets. Students will be issued Guest Tickets immediately following Rehearsal on May 18, 2018.
Only in the case of severe weather will guests be required to have tickets for Hill Field House. Those guests who do not have Guest Tickets for Hill Field House will be able to view the Exercises in the University Student Union and the Gilliam Concert Hall of Murphy Fine Arts Center. Guests are encouraged to park in the large parking lot at that location.
Guest Admit Tickets Required
Guest attending the Undergraduate Commencement Exercises under the Inclement Weather Plan will be required to have Guest Admit Tickets in order to enter Hill Field House. All guests without Guest Admit Tickets may view the ceremony at the satellite location. Guest Admit Tickets are not required at the satellite location. Each undergraduate student who is certified for graduation will be given Guest Admit Tickets to distribute to their guests. The Guest Admit Tickets will be issued at the end of Rehearsal on Friday, May 18, 2018. All guests must present the Guest Admit Ticket for scanning in order to be admitted into Hill Field House for the ceremony. Every person must have a ticket regardless of age (this includes infants & children). Ticket scanning provides the University with quick and accurate attendance figures and controls holders of fraudulent, duplicate, or invalid tickets from entering the Field House.
Graduate Students who graduated on Thursday, May 17, 2018, may be a part of the procession on Saturday, May 19, 2018, Undergraduate Commencement Exercises in Hughes Memorial Stadium. The President will acknowledge the graduate students en masse since they were already awarded their degree on Thursday at the Graduate School Ceremony. No individual graduate student names will be called nor will graduate students walk across the stage at the Saturday, Undergraduate Ceremony.
If the Undergraduate exercises on Saturday are held in Hill Field House under the Inclement Weather Plan, graduate students may attend either the morning ceremony or the afternoon ceremony that corresponds to the college/school in which their discipline is located. Graduate students will not receive Guest Admit Tickets to give to their guests under the Inclement Weather Plan and their guests may not use the Guest Admit Tickets that were issued for the Thursday, May 17, 2018, Graduate School Commencement Exercises.
GRADUATION APPLICATION DEADLINE
As announced, the published deadline date for applying for the May 2018 Graduation is February 24, 2018. Students should have filed for graduation online, as instructed by the emails sent to them from the Office of the Registrar.
If students applied for graduation in a previous term but did not meet the requirements to graduate, they should not re-apply in Websis, as they will be charged the $75.00 Graduation Fee again. Students should contact the Office of the Registrar by sending an email to — email@example.com — and request to have their application moved forward to the next term of completion for graduation requirements.
Students who are permitted to submit late applications for graduation (after the February 24, 2018 deadline) do so with the understanding and the agreement they may not be certified for graduation in time for the Commencement Exercises on May 19, 2018, and their names will not appear in the May 2018 Commencement Exercises program booklet.
The policy of Morgan State University states only persons who have applied for graduation by the published deadline and have completed ALL academic and financial requirements for graduation will participate in the Commencement Exercises. There are no exceptions to this rule! In addition, participation in the Commencement Exercises, receipt of graduation invitations, the appearance of names in the printed program, or receipt of this information packet will not be considered evidence of graduation.
GRADUATION ANNOUNCEMENTS, ACADEMIC REGALIA, ETC.
The official regalia for graduates is no longer black. Please make sure you purchase the new blue regalia from the Morgan State University Bookstore in the University Student Center.
Academic regalia is sold in sets only which includes the cap, gown, hood, stole, and tassel. Distribution of undergraduate regalia will begin during the Spring 2018 Grad Fest; a special appreciation event for all graduates. Grad Fest will be held on Wednesday, March 28, 2018 and Thursday, March 29, 2018 from 10:00 a.m. to 5:00 p.m. Undergraduate regalia packages are $149.98. A picture ID is required to pick-up all regalia.
Personalized graduation announcements, with student’s name and major, will be available to order by phone at 1-800-854-7464 or via the web at www.jostens.com.
Purchased regalia orders must be placed by Monday, February 26, 2018 for a timely delivery.
The Morgan State University Bookstore will be open on undergraduate Rehearsal Day, Friday May 18, 2018 from 8:30 a.m. – 6:00 p.m. and will be open on Graduation Day, Saturday, May 19, 2018, from 8:30 a.m. – 2:00 p.m.
A class ring representative will be available during undergraduate rehearsal from 10:00 a.m. – 2:00 p.m.
For questions about regalia or announcements, please call 443-885-3075.
Graduation Portraits are available for all undergraduate and graduate students. Photo Magic Photography will have appointments between March 12, 2018 to March 21, 2018. They will return on April 16, 2018 and conclude appointments on May 12, 2018.
The Graduation Fee for all candidates is $75.00. Students’ TOTAL accounts, including any tuition, fees, and fines, MUST be settled in full on or before April 9, 2018. All payments accepted are cash, certified check, credit card, or money order—no personal checks. If any charges are reported to the Bursar’s Office, Montebello 124A, after April 9, 2018, students will be notified that payment must be made immediately. Students should make certified checks or money orders for the amount due payable to Morgan State University. NO PERSONAL CHECKS WILL BE ACCEPTED. If additional information is needed, call the Bursar at: 443-885-3108.
NDSL/Perkins Loan Exit Interview
All students who received NDSL/Perkins Loans must report to the Bursar’s Office (Montebello 124-A) for their exit interviews between April 9 – April 26, 2018 from 10:00 a.m. to 12:00 noon and 2:00 p.m. to 4:00 p.m. All other exit interviews will be scheduled with the NDSL Coordinator by appointment at 443-885-3010 or 3189, or by e-mail at firstname.lastname@example.org.
Federal Education Loan/Federal Direct Loan Programs (Subsidized/Unsubsidized STAFFORD)
All students who received Subsidized/Unsubsidized Stafford Loans must complete the required Loan Exit Interview online at https://studentloans.gov prior to the last day of classes for the Spring 2018 semester. Students should contact the Loan Department with any questions or concerns at email@example.com or via telephone at 443-885-3637.
Final examinations for graduation candidates will be administered Monday, April 30, 2018 through May 5, 2018. Students who have not met all financial and academic requirements by May 17, 2018 will not be certified in time for graduation.
CERTIFICATION FOR GRADUATION
Only students who have been officially certified for graduation by the Office of the Registrar may participate in the Commencement Exercises.
Two steps toward participating in May 2018 Commencement:
Once all requirements for the degree have been met, there are two final steps toward participating in the May 2018 Commencement Exercises:
Step 1: Official Notification of Certification
The Office of the Registrar will certify students academically for graduation and grant them permission to participate in the Commencement Exercises. The Office of the Registrar will notify students of their certification via Morgan email only. No certifications will take place on the day of Rehearsal or the day of Commencement.
Requirements for Graduation Not Met: If students are notified by the Office of the Registrar they have not been certified for graduation and believe this is an error, they should contact their graduation coordinator or academic advisor immediately to determine what requirements remain unfulfilled prior to May 17, 2018:
Students who are not certified after contacting the individuals noted above, they may contact the Office of the Registrar at firstname.lastname@example.org to determine whether their names have been added to the list of certified students. However, they should not wait until Rehearsal Day to do so.
Step 2: Picking up Certification, Guest Admit Tickets and Other Material at Rehearsal
Once students have determined they have been certified to graduate and to participate in the Commencement Exercises, they are authorized to attend Graduation Rehearsal.
All graduating students must attend the Graduation Rehearsal
Rehearsal for undergraduate students (those receiving the bachelor’s degree) will be at 9:00 a.m. on Friday, May 18, 2018 in Hill Field House. Class pictures will be taken at the beginning of rehearsal so please be on time and have your full academic regalia with you.
At the end of Rehearsal students will report to the designated locations for their college/school to pick up their Certification Cards, Guest Admit Tickets and Verification of Participation Card.
Certification Cards: Each student will be issued one (1) Certification Card. Only that student may use the Certification Card issued to participate in Commencement Exercises on Saturday, May 19, 2018. The Certification Card will bear the student’s name and discipline (and Latin honors, if earned) and a special code that prevents duplication of the card. Once students receive the card, they should secure it in a safe place. You must bring the Certification Card with you on Graduation Day. A student cannot be admitted to participate in the Commencement Exercises on Saturday, May 19. 2018 without the Certification Card.
Verification of Participation in Commencement Cards:
Graduating students will be issued Verification of Participation in Commencement Cards at the end of Rehearsal. Students should (1) fill out the cards prior to Commencement Exercises and (2) bring them with you on the day of graduation. The cards will be collected by ushers as you leave the stadium (or Hill Field House, in the event of inclement weather) to verify attendance and participation in the Recessional.
After students have completed these two steps, they will be prepared to report, at 8:30 am, for the Commencement Exercises on Saturday morning, May 19, 2018.
All students who have been certified for graduation and plan to attend the Commencement Exercises MUST attend and participate in the Graduation Rehearsal. They should report for Rehearsal promptly at the following times and locations:
Undergraduate Degree (Bachelor’s Degree) Recipients:
Candidates for the bachelor’s degree will rehearse on Friday, May 18, 2018, at 9:00 a.m. in Hill Field House.
Students will be instructed by the Chief Marshal, the Associate Marshals and the Deans on protocol and procedures for being awarded the degree and about conduct during the Commencement Exercises.
CLASS PHOTO AT GRADUATION REHEARSAL
At the beginning of Rehearsal, undergraduate students will pose for the official Class of May 2018 photograph at 9:00 a.m. in Hill Field House. For this purpose, students must bring their caps, gowns and hoods and must be dressed in appropriate attire for the Class Photo. Proper attire is required.
All graduates must wear the cap, gown, and hood prescribed by the University and purchased at Barnes & Noble at Morgan State University. All graduates should wear dark clothing and jewelry that will not interfere with hooding. All graduates should wear proper attire. ROTC cadets who are commissioned in May will wear Dress Blues. Graduation attire should not be removed at any point during the ceremony, except the removal of caps for the men during invocation, the singing of anthems, the Alma Mater, and the benediction.
ASSEMBLY OF GRADUATES
Students will assemble at 8:30 a.m. on the Academic Quad in front of Holmes Hall and the Welcome Bridge. They will, with the assistance of marshals, assemble by college/school:
Students should look for the banner identifying their academic unit.
Once students have assembled, the marshals will lead them down the procession route to Hughes Memorial Stadium. Upon reaching their seats, they will remain standing, facing the stage, until the Chief University Marshal turns the Exercises over to the President and the President instructs them to be seated.
CONFERRING OF DEGREES
The President will award degrees en masse according to degree level and academic unit. Afterwards, certified graduates will walk across the stage individually, as their names are called. Graduates will present their Certification Card to the reader when they approach the top of the stage. When the reader calls their names, they will rapidly proceed across the stage without delay, in an orderly and dignified manner suitable for the occasion to receive their Commencement memento from the Dean, shake the President’s hand and be photographed, and exit the opposite side of the stage. Upon returning to their seats, students must remain at their seats and depart together as the Class of May 2018 for the Recessional.
PHOTOGRAPHS OF GRADUATES
Graduates will be photographed individually as they walk across the stage to shake the hand of the President. Graduates will be contacted by the professional photographer to make arrangements to purchase the photographs.
GRADUATION WITH HONORS
In order to be considered for Latin honors, candidates must have earned a minimum of sixty (60) semester credits at Morgan; must have a cumulative grade point average of at least 3.4; and must not have been sanctioned by their Dean or by the Provost for violating the University’s Policy on Academic Dishonesty. Candidates for graduation should note that the honors announced and/or published at commencement do not include the final semester grades; therefore, the level of honor may change once the final grade audit is completed by the Office of the Registrar. Students will be notified via email if they have received a Latin honor and it will appear on their diploma and their Certification Card.
REMAINING FOR DURATION OF COMMENCEMENT EXERCISES
All graduates must remain until the end of the Commencement Exercises and participate in the Recessional in order to have their diplomas automatically mailed to them.
At the end of Graduation Rehearsal, on the day before the Commencement Exercises, graduates will be given Verification of Participation in Commencement Cards. They should fill out those cards and bring them to the Commencement Exercises. During the Recessional at the end of the Commencement Exercises, as they leave the stadium, they will hand their completed Verification of Participation in Commencement Cards to the ushers at the exit station, thereby authorizing the University to mail their diplomas automatically.
Graduates who do not remain until the end of the Commencement Exercises and submit their Verification of Participation in Commencement Card may email email@example.com to confirm their attendance. Diplomas will be mailed to those students.
Actual diplomas will be mailed directly to students and will arrive four to six weeks after they are ordered following Commencement. Students must ensure that the Office of the Registrar has the CORRECT ADDRESS where diplomas are to be mailed. Students must remain for the entire Commencement Exercises in order to submit the Verification of Participation Card to ensure the automatic mailing of their diplomas after academic and financial clearance.
RE-APPLYING FOR GRADUATION
If students are unsuccessful in meeting graduation requirements for the Class of May 2018, they should email the Office of the Registrar at firstname.lastname@example.org to request that their application be rolled forward for a future term by the published deadline date. THEY MUST MEET BOTH FINANCIAL AND ACADEMIC REQUIREMENTS. Students who complete requirements during the summer of 2018 may apply to participate in the December 2018 Commencement Exercises.